Sales Administrative Assistant

We are seeking a Sales Administrative Assistant in the Chattanooga area. This is a full-time, direct-hire position, who will support two Sales Directors. If you are interested, please email an updated resume with your salary request, and then call to schedule a phone interview.

· You must be able to work for any US Employer without current or future sponsorship.

· Applicants not meeting the “Required Qualifications” listed above will not be considered for this position.

· Relocation assistance is not provided for this position.

ROLE SUMMARY:

The ideal candidate will have five or more years of recent work experience supporting sales teams with administrative duties. Applicants must have a positive disposition, a servant’s heart, competency in Excel and Salesforce.com, and a strong ability to multi-task. In return, this new teammate will receive a market competitive compensation and benefits package, become an integral member of two sales teams, and the opportunity to help improve sales processes and procedures.

ROLE RESPONSIBILITIES:

· Prepare and distribute weekly and monthly sales reports, as instructed by the Sales Directors.

· Prepare and format slide content for internal and external meetings, as instructed by the Sales Directors.

· Capture notes and action items during internal sales meetings and important customer meetings, as deemed necessary by the Sales Directors.

· Follow-up and investigate on specific orders, shipments and/or invoices with inside sales team, as directed by sales managers.

· Serve as the backup when sales teammates are unavailable, finding other teammates who can handle inquiries.

· Organize and maintain sales agreements and other important sales files in Teams and the Company’s servers.

· Maintain sales maps, directories and contact lists, and communicate changes to marketing as needed, so Company websites are accurate.

· Maintain the correct sales organizational structure in Company platforms, such as Outlook, Salesforce, Workday, Concur, LeadMethod, etc.

· Review expense reports for completeness and accuracy on behalf of the Sales Directors.

· Make travel and meeting arrangements for the sales team, as needed.

· Assist with ordering literature and promotional items for the sales team, as needed.

Job Requirements:

QUALIFICATIONS

Required:

·         High school diploma or equivalent.

·         Three years (min) experience as a sale’s administrative assistant.

·         Advanced Microsoft Office skills, including use of pivot tables in Excel.

·         Interpersonal skills to interact with internal and external customers.

·         Ability to multi-task and exceptional follow-through on assignments

·         Adaptability; handle requests from multiple requestors

·         Proven dependability

Preferred:

·         Associate degree in Office Technology, Administration, or Business-related discipline

·         Five years of sales administrative assistance experience.

·         Microsoft Office Specialist Certification, Certified Salesforce Professional and/or similar administrative professional designations.

·         Proficiency with customer service duties and/or previous administrative assistant experience in a customer-facing environment

Primary work hours will be Monday through Friday.  Regular start time will be between 7:00 – 8:00 a.m. with an end time between 4:00 – 5:00 p.m. eastern time. This position does have a 30-minute unpaid lunch. Overtime may be required on an intermittent basis. (This position is non-exempt and eligible for overtime pay.) No relocation assistance will be offered for this position.